Location: Frankfurt am Main / Germany

Contract type: Full time

Introduction: management4health (m4h) is a network of health professionals founded in 2013, meanwhile a rap-idly growing consultancy in the international health development sector. Our areas of competency include Health Systems Development, Health Services, Innovation & Research, Health Facilities and Digital Health. Our key clients include the German Development Cooperation (KfW and GIZ), the EU, the World Bank, the Asian Development Bank, national ministries, foundations as well as private clients. The projects we implement for our clients span across Asia, Africa, the Middle East and Eastern Europe. m4h currently seeks to expand its dynamic head office team in Frankfurt am Main/Germany with an experienced Team Assistant / Office Secretary.

Responsibilities:

  • General secretarial and office-upkeeping tasks
  • Support project logistics, including visa applications, booking travel and accommodations, etc.
  • Organisational support for logistic of project trainings, study tours and workshops
  • Formatting reports, CVs/resumes, and other relevant documents

Business Support:

  • Management and regular updating of administrative company documents (e.g. trade registry, certificates of conduct, records, etc.)
  • Management of project references and related proofing documents (e.g. certificates of completion, contracts, proofs of payment)
  • Compilation of administrative documents for pre-qualifications (EoIs) and proposals of m4h
  • Collection and checking of administrative documents and proofing documents for pre-qualifications and proposals from consortium partners and experts, as needed
  • Ensure quality and compliance of all administrative and proofing documents with clients’ requirements
  • Preparation of declarations for pre-qualifications and proposals
  • Maintenance and updating of m4h registrations with financing institutions, follow up in changes of their administrative requirements
  • Assistance in any other task related to business development support

Qualifications:

The candidate will have:

  • A relevant professional background in relation to the tasks above, preferably as Foreign Language Secretary
  • Minimum 3 years relevant professional experience in an international environment
  • Proven office management, administrative or assistant experience
  • Experience in bilateral or multilateral cooperation is a very strong asset
  • Excellent written and verbal communication skills
  • Fluent English (speaking and writing) is mandatory, German and French strongly preferred
  • Excellent time management and organisational skills
  • Able to work independently, well organised, swift, and accurate even when under pressure
  • Proficient in MS Office

The post is based in Frankfurt/Germany.

Application process:

Please send your CV with cover letter to jobs@m4health.pro.

Only shortlisted candidates will be contacted.

About management4health:

Management4health (m4h) is a network of health professionals founded in 2013, meanwhile a rapidly growing consultancy in the international health development sector. Our areas of competency include Health Systems Development, Health Services, Health Facilities and Digital Health, Innovation & Research. Our key clients include the German Development Cooperation (KfW and GIZ), the EU, the World Bank, the Asian Development Bank, national ministries, foundations as well as private clients. The projects we implement for our clients span across Asia, Africa, the Middle East and Eastern Europe.

Please send your CV with cover letter to jobs@m4health.pro.

Only shortlisted candidates will be contacted.